We are hiring! Science Education & Research Administrative Assistant

by Melissa Harding

Do you know someone with strong administrative assistant skills, who is passionate about the environment and education, who would be interested in joining our growing and dedicated team? We are seeking someone to fill the new position of full-time Administrative Assistant for our Science Education and Research Department.

Phipps Science Education & Research department Steinwald

Essential duties and responsibilities will include:

• Answering and directing phone calls, mail and email
• Scheduling school, scout and other group field trip classes and tours, and scheduling rooms and tour docents; preparing confirmation letters and informational packets; maintaining program registration and financial records and databases
• Taking photographs of programs; overseeing participant health and photo release forms; organizing lunch deliveries for field trip lunch programs
• Creating and managing purchase orders, work orders and financial reports; filing invoices; coding credit card charges; coordinating supply orders
• Recording and preparing minutes of department staff meetings and participating in department activities
• Updating departmental web pages, conducting online academic and research publication searches and maintaining a related database.
• Assisting in compiling materials for grant applications.

Strong Microsoft Office and Internet skills are required. Two-year business school degree with office experience is preferred, along with a sincere interest in sustainability, science education and working around children and youth. Please include a cover letter, resume and salary history when responding.

Qualified candidates should send their resume and cover letter via email to hr@phipps.conservatory.org or mail to Phipps Conservatory and Botanical Gardens, Human Resources Department, 1059 Shady Avenue, Pittsburgh, PA 15232. Or, request an application by filling out this contact form.

Phipps is an equal opportunity employer.

(Note: Phipps is regularly looking for dedicated people with a passion for the green world. All new opportunities are posted on Phipps’ employment opportunities page, so check it often!)

The above photo was taken by a very nice waitress whose name we don’t know.

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